Run a full set of books for every project — inside one company.
Tag any invoice, bill, journal entry or bank line to a project. HeyBen instantly produces a project-level Profit & Loss, Balance Sheet and Cash Flow Statement — alongside the consolidated company view, in real time.
How it works
Three steps from invoice to project P&L.
1. Create a project
Set up a project with its own code, customer, start/end dates, budget and currency. Group projects by client, division or location.
2. Tag every transaction
Pick the project on invoices, bills, expenses, journals and bank lines. HeyBen auto-suggests the project based on customer, supplier, description and amount.
3. Filter the ledger by project
Every report, drill-down and AI query supports a project filter. Switch from company-wide to a single project — or compare projects side-by-side.
Three core reports — per project
P&L, Balance Sheet and Cash Flow — for every project.
The same statutory financial statements you produce for the whole company, now scoped to a single project. Drill from any line straight to the underlying journals.
Project P&L
Revenue, direct costs, gross margin, overhead allocation and net profit per project. Compare to budget and forecast remaining cost-to-complete.
- Revenue recognised by milestone or % complete
- Direct labour, materials and sub-contractor costs
- Budget vs actual variance
Project Balance Sheet
See work-in-progress, accrued income, customer deposits, retentions and project-specific receivables and payables — the things hidden inside the company-wide balance sheet.
- Work-in-progress (WIP) and accrued revenue
- Customer deposits and retentions held
- Project receivables and payables aging
Project Cash Flow
Direct-method cash flow per project: cash in from customers, cash out to suppliers and sub-contractors, and the running net cash position of the project at any date.
- Cash collected vs invoiced
- Sub-contractor and supplier payment runs
- Project cash position over time
Who uses it
Built for Hong Kong businesses that live and die by the project.
Construction & renovation
Run WIP, retentions and sub-contractor payments per job. Know real margin before final account.
Creative & marketing agencies
Track revenue, freelance costs and ad spend per client retainer or campaign — billable vs non-billable.
F&B groups with multiple outlets
Each outlet is a project. Compare food cost %, labour % and contribution margin store-by-store.
Property owners & landlords
Each building or unit is a project. See rental income, repairs and net yield per property.
Consulting & professional services
Engagement-level profitability, with time and disbursements posted directly to the project.
Events & production
Each event is a project — deposits, supplier prepayments, on-site cash and final P&L all in one place.
How HeyBen compares
Old accounting tools tag, then leave you with a spreadsheet.
| Capability | Legacy tools | HeyBen |
|---|---|---|
| Project P&L | Export to Excel, pivot manually | Real-time, one click |
| Project Balance Sheet | Usually not available | Full statement per project |
| Project Cash Flow | Spreadsheet rebuilt every month | Direct-method, auto-built |
| Tagging at entry | Often forgotten or fixed later | AI auto-suggests the project |
| Consolidated company view | Separate set of books | Same ledger, project filter |
See your real margin on every project — starting this week.
Bring your projects into HeyBen and produce project-level P&L, balance sheet and cash flow statements in minutes — without leaving the ledger.